transcendEX

Organizations frequently struggle to maintain control of employee-related expenses due to inadequate processes or technologies. As a result, most business travelers are overwhelmed by the task of reporting expenses and, more importantly, receiving prompt reimbursements.

transcendEX is a browser-based solution and mobile expense reporting application that enables employees to capture, extract and submit their expenses; then move them efficiently through an automated process where GL distribution codes are assigned, expenses are verified, approved, and posted, and payments are processed to an ERP system – all without lifting a finger.

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With transcendEX, you can…

Easily Capture Receipts Data
Employees can submit expense receipts via a mobile phone or browser, which generates an expense report, automatically extracts all billing information, and assigns expense type categories.
Auto-Assign GL Codes and Verify Expenses
Automatically assigns GL codes by expense type. Verifier can further assign proper GL codes and distribution if needed, and rejected expenses are routed to submitter for corrections.
Automate Approvals
All verified expenses are sent to the designated approvers. Approvals can be processed via desktop or mobile devices.
Visualize and Track Payment Status
Monitor progress of expense report approvals, including who is currently waiting to approve.
Leverage Analytics and Reporting
Search historical transactions and explore trends in employee spend across any timeframe.
Support Any ERP System
Seamlessly post all expenses to any ERP system, thus eliminating double-entries.

Product Features:

  • Captures and extracts receipts data using industry leading intelligent recognition
  • Automatically assigns expense types
  • For each expense type, a GL code is assigned which can then be further edited by the verifier
  • Assigns unlimited GL distribution codes for each expense type
  • Tracks GL distribution amount and ensures that the sum is equal to the expense total prior to approval Allows administrators to configure approvers based on workstream and dollar threshold
  • Allows approvers to approve via a browser or a mobile device
  • Automatically posts data from approved expenses to the ERP system for payment processing
  • Displays the status of approved expenses and those currently awaiting approval
  • Analyzes historical transactions and explores trends in employee spend across any timeframe

Business Benefits:

  • Improve employee compliance with spending policies
  • Reduce expense processing costs
  • Eliminate manual processes
  • Reduce moderators time spent on approvals
  • Improve control and visibility of expenses
  • Extend the functionality of existing ERP systems
  • Enhance insights through comprehensive analytics
  • Leverage one platform to automate any business-critical process
Contact Us to Know More

Questions?

Contact Us:

609-586-8811

info@optimags.com

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